Eportfolio for Kim Baker
Eportfolio for Kim Baker
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Advanced Microsoft Word· More on
Tables
Tables are useful for almost anything. I use them when I create
worksheets for my students. The tables help me keep everything lined up and I don’t
have to deal with the shift/underline key to make blanks. I also use a Word table for my
school supplies orders and my personal budget. Formulas are easy to insert once you have
your table created. Tables can be tricky. There are a few things you can do to make it
easier to work in tables, however.
· Table, insert table OR Table, draw
table · Select number of columns and rows Tip: Always OVERestimate the number of columns you’ll need.
This will save you the hassle of moving the table over to fit newer columns on the page.
· Formatting tables · Highlighting rows (click on left
outside), columns (click on top, center), entire table (click & drag OR click in any
cell and select Table, select table Tip: Remember that to change anything in word, you must have it
highlighted (or selected). Therefore, when you want to change the columns within the
table, ALWAYS highlight the entire table. It’s very easy to make the mistake of
moving columns without highlighting the entire table and winding up with a lopsided table
as shown. Also, remember the undo arrow key!
Tip: Get your table the way you want it before inserting any text
· To add rows, select a row and hit
the “insert row” button OR Table, insert row. Most often word places the rows
ABOVE the row you selected. · To delete rows, you can select
the row, and cut (scissors button) · To delete only the text within a row
or column, but not the actual table structure – highlight text and press delete. Tip: Deleting only text from tables works well if you’'ve
spent a long time creating the size of your table and finally got it “just
right”. You can simply copy the table, paste it, highlight the text and press delete.
You save yourself the hassle of re-formatting a new table.
· Deleting columns works the same way Some Problems in Tables· Adding columns can be more tricky as
your table takes up the entire page (adding another table forces your table off the page · Hold down the shift key and drag the
columns over (one at a time) so that your new column will fit (the size of the columns
doesn’t matter, you can easily re-size them later) · Another common problem with tables
is getting the cursor below the table so that you can start typing again. To remedy this,
insert a blank row.
Cut and paste your bottom row into the new blank one (as the blank is now in the Highlight the blank row, select table, convert table
to text, press ok. · More maneuvering · To change the position of the text
– select row or column, format, text direction · Distributing rows & columns
evenly – select rows or columns, table, distribute columns/rows evenly · To move a row- highlight, cut, paste · Formulas- table, formula,
=SUM(ABOVE) will total the column Number format tells word how to display your answer · To update sum, click on the total
once (it will turn gray), press F9
· Adding borders and shading to your
table · Select row or column, format,
borders and shading · Remove the lines from the example
table on the right (when you’re in the above window) · Press OK · Shading works the same way –
choose the shading tab
· Inserting a picture in a table · insert new row or column, insert
picture, ok, · select picture, format picture,
wrapping, none · Move picture into cell · Remove borders from cell · To see the gridlines, click in one of the cells,
table, show gridlines
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