Microsoft Word
The information below was part of a resource packet for teachers who took my
3-day course in Microsoft Word. In addition, I've streamlined some of the information that
I taught during an additional 3-day course on Advanced Word.The printed version of this
document included graphics of the features described below.
Beginning Microsoft Word
First things first
·
Opening a document
·
Microsoft Word
·
New
·
Always do File, Save as
Toolbars
· Terms
·
Title Bar (Basic Microsoft Word)
·
Menu Bar (File, Edit, View, etc.)
·
Maximize/Restore, Minimize, Close (top right
corner)
·
Ruler (directly above Basic Microsoft
Word)
·
Scroll Bars (right and bottom)
·
View buttons (bottom left)
·
Standard toolbar (pictures a top – disk,
printer, etc.)
·
Drawing toolbar (pictures at bottom draw,
arrow, square, etc.)
·
Status bar (page 1, sec1, etc.)
Working in Documents – Basics
·
Saving
·
File save as first time to save
·
Check arrow – save to your login #,
floppy, desktop
·
From then on, click disk to save
·
Save every 10 minutes or so
·
Backup in 2 places – example: login #
storage space and floppy
·
Hi-lighting, selecting text
·
3 types: left arrow, right arrow, or I
·
right arrow ( to left of text)
·
1 click selects line
·
2 clicks selects paragraph
·
3 clicks selects document
·
Only works in paragraphs, with no
returns/enters at end of lines
·
Saves time - no highlighting and
“dragging” down the page
·
OR to select a sentence – point anywhere
inside the sentence. Press control & click!
·
Deleting text
·
Highlight text, press delete or simply type
over it
Changing font (windows or format, font menu)
·
Style, size, bold, underline, italics
·
Color/Hightlight
·
Good rule of thumb: no more than 3 text sizes
in a document & stick with the same text type
·
Cutting, copying, pasting (scissors, 2 papers, clipboard or under Edit menu)
·
Highlight text
·
To remove it and place it elsewhere – cut,
paste
·
To put similar or duplicate information in
– copy, paste
·
Examples
·
Undo, Redo (next to paintbrush, left and right
arrows or under edit menu)
·
Great buttons to teach kids!
·
Spell Check (checkmark)
·
Aligning text
·
Centering (center button)
·
Moving bullet points (arrows next to bullets
button)
·
Spacing (highlight text, format, paragraph, #
points before and after text)
·
Navigating documents
·
Scroll bars
·
Arrow keys move 1 space at a time
·
Page down - down 1 screen
·
Page up – up 1 screen
·
Control/End – end of document
·
Control/Home – top of document
·
End – end of line
·
Home – beginning of line
·
Viewing documents
·
View buttons (bottom left corner or under view
menu)
·
Zoom (75%)
·
Paragraph show/hide button
·
Page Margins
·
File, page set up
·
Printing documents
·
Printer button or file print menu
·
To print in color,- properties, color, click
off print in grayscale
·
Canceling print jobs
·
If you can see printer on bottom right of
screen, select it, cancel printing
·
OR double click on printer icon on desktop
·
Printing from the web
·
Minimize word, open web
·
Highlight text (pictures won’t work –
can copy them different way)
·
Right click, copy
·
Minimize web, click on Microsoft word on the
bottom of screen
·
Right click, paste
·
You’ll have to fix the formatting
·
For a picture from the web - right click on
picture, save image as
·
Click on arrow, save it to desktop
·
In word, insert, picture from file, select
desktop and your picture!
·
Copying Web site addresses from the Internet
·
Minimize word, open Netscape
·
Find the web site you want
·
Click in URL window so the web address turns
blue
·
Right click, copy
·
Go back to Word
·
Right click, paste
·
Type in description nearby
Tables
·
Table, Insert table - use this most often
– for even columns, etc.
·
OR Table, draw table – use this for odd
sized tables or cells within tables
·
Formatting tables
·
Moving columns – highlight entire table
·
Inserting & deleting rows, columns
·
Distributing rows and columns evenly
·
Table borders – use these to make
worksheets
·
Example
·
·
Navigating tables
·
Click in cell
·
OR tab over within cell
·
Table, Insert table - use this most often
– for even columns, etc.
·
OR Table, draw table – use this for odd
sized tables or cells within tables
·
Formatting tables
·
Moving columns – highlight entire table
·
Inserting & deleting rows, columns
·
Distributing rows and columns evenly
·
Table borders – use these to make
worksheets
·
Inserting formulas
·
How to make a row into text (table, convert
table to text)
Printing from the web
·
Minimize word, open web
·
Highlight text (pictures won’t work –
can copy them different way)
·
Right click, copy
·
Minimize web, click on Microsoft word on the
bottom of screen
·
Right click, paste
·
You’ll have to fix the formatting
·
For a picture from the web - right click on
picture, save image as
·
Click on arrow, save it to desktop
·
In word, insert, picture from file, select
desktop and your picture!
·
Copying Web site addresses from the Internet
·
Minimize word, open Netscape
·
Find the web site you want
·
Click in URL window so the web address turns
blue
·
Right click, copy
·
Go back to Word
·
Right click, paste
·
Type in description nearby
